Other reference documents include engineering management, engineering drawings, as-built documentation and document transmittal procedures. The following personnel have responsibilities for implementation of activities of this procedure:. Collaboration portals: Proprietary web based electronic document management and data sharing systems. Controlled document: A document or drawing which is registered and maintained under the direct revision control of the project document controller or directly accessed through an EDMS Document Control process.
The Project Engineering Manager shall appoint a Project Document Controller who shall control the filing, management of registers and distribution of technical documents and records. This procedure recognizes that, for some project sites, EDMS may be unavailable and therefore, this procedure describes the process for document control in both circumstances. Engineering Deliverables Engineering technical documents such as specifications, datasheets, etc.
The sections below describe the processes to control documents and drawings with and without an EDMS. Upon award of contract, the Project Engineering Manager shall create a document distribution matrix which identifies the types of documents and drawings requiring control and the list of recipients. The project engineering manager shall then instruct the project document controller accordingly.
Likewise, although we discourage it for other reasons engineering changes are permitted to have revisions, but not versions. Terminology: revision or version? Return to Item revision Go to change form rules Describing an item's evolution Variation Since traditional configuration management literature does not commonly use the term "variation", we use it here to describe an item's evolution in a general way, regardless of whether such an evolution requires releasing a formal revision or a new inventory part number.
Revision "Revision" is the most widely-used term for referring to that attribute which distinguishes one closely-related design variation from another. Version Based on our assessment of the available literature below , "version" is a disfavored general term, only applicable for narrow purposes related to iterating software releases. Other terms Except in specialized cases, there's little general support for using the term "variation".
Based on the context, we believe that the more appropriate term would be "variation": The term "revision" is used extensively. As an example: The CAGE Code, drawing format size letter, and drawing revision letter are not considered part of the drawing number. MIL-HDBKA, interestingly, seems there was no need to actually define the term "revision", though its meaning is presumed by context: Configuration baseline baseline. However, a version is explicitly defined 1 One of several sequentially created configurations of a data product.
All changes apply to the same end item. This takes hundreds of hours depending on the scale of the facility, the number of years the drawings have been accumulating, and the state of the disorganization.
Share drawing information with the appropriate team members and establish an audit trail that defines the relationship between drawings, secures the data, and complies with regulations. Create a master set with keymaps to show where major projects have changed the integrity of the base drawings. Then create a standard markup procedure to keep the master set up to date with revisions and on-site findings. Maintain your file naming protocol across the board.
Establish a system for naming plans or files consistently using the appropriate revision control standards if necessary. This would be a good time to implement CAD management software to establish an efficient way to monitor and manage future changes to building plans. Apply these best practices for drawing version control: centralize drawings, audit the drawings, make keymaps, and establish a naming protocol.
This will result in much fewer documents for clarity, productivity—and confidence. Consult with a drawing management specialist to handle your drawing management needs from the backroom to audit to online drawing library. Let us know in the comments.
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Jan How should I handle CAD file versions and revisions? January 6, Rob Stevens Software , workbench. About The Author Rob has spent more than twenty years in sales, marketing and business development for high-tech startups. The Digital Thread Newsletter Get the best collection of news and information for all things product design and 3D printing delivered right to your inbox! Free 3D printing software to simplify your Stratasys 3D printing workflow.
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